A User is an individual who can log into the system with a username and a password. The company can have as many users as needed and no license is required for a user.
An Employee is an individual for whom you are collecting and processing data. An Employee needs to be licensed in the system to be able to process their data like Payroll, Time and Attendance, or Leave records.
In WorkForce, you can have one of the following three scenarios:
- User who is not an employee: For example, a Payroll accountant who login in the system to process Payroll, but is not employed within the company.
- Employee which is not a user: In other cases, you can also have an Employee which is not a User because they do not need to log in to the system. For example, Employees whose payroll is processed by the system.
- An individual who is both a User and an Employee: For example, a User/Employee can log in to the system to book and manage their Leave records, punch in/out remotely, or view their own payslips and FS3s. In this case, the employee must be linked to the respective user.